How to Start a Club or Society

 

Start a Club or Society

Can’t find the Club or Society for you? Have a hobby or an interest that you’d like to share? Never fear – you can start up your own!

You’ll meet great friends, get a bit of a break from your university work, and most importantly you’ll have an absolute blast! And the icing on the cake - you’ll develop your team working and leadership skills and you can even get rewarded for the work you put in with a Queen’s Degree Plus accreditation!

How it Works!

Step 1 - Give us a shout

Fabulous news. We love it when you want to start new Clubs or Societies.

You can get the ball rolling any time of the day or night and it’s easy.

All you have to do is:

  • Decide what Club or Society you would like to start
  • Check out our list of Clubs and Societies to make sure it doesn’t already exist

If not,

  • Pick an epic name
  • Fill out our easy peasy form and we'll give you a shout

If you fancy getting ahead of the game, browse our next steps.  Don't worry though, we will be in touch to help you get started.  It's easy!

Step 2 - Find some members

Pull together:

  • A list of 15 fellow Queen's students, along with their student numbers, that support the idea of your new Club or Society

Step 3 - Do some paperwork!

Complete a draft Constitution along with a Development Plan outlining your plans for the Club or Society for its first year of existence. Don't forget, we can help you. 

You can find the templates for these documents on the Clubs and Societies Handbook here.

Step 4 - Send us all your stuff

Submit all the information above to your Clubs & Societies team. Don't worry about making them perfect - we'll keep you right.

Step 5 - Student Council

The Clubs & Societies Coordinator will send you an invitation by email to the next available meeting of Student Council Standing Committee so that your proposed Club or Society can be ratified (that means approved). These meetings happen about 6 times each year, during term time.

I want to know more about Student Council!

Step 6 - Pitch your idea

Rock up at Students’ Union Council Standing Committee to pitch your idea.

You might get asked a few questions about what your Club or Society hopes to achieve and your plans for the year. Don't worry - it's not too scary!

Step 7 - The Vote!

Student Council Standing Committee will vote and decide whether or not to recommend your new Club or Society for ratification. You will officially be recognised at the next big meeting of Student Council (usually within a week of Standing Committee).

Step 8 - Managing your money

We will put you in touch with the Clubs & Societies Finance Office who will manage your money for you.

Step 9 - Your official email address

The Clubs & Societies Coordinator will provide you with an official email address. Don’t forget to use it for all your Clubs & Societies communications and make sure you check it on a regular basis - you may get requests from new recruits or miss out on important stuff!  

Step 10 - The Benefits

As an official Club & Society you have access to heaps of benefits such as:

  • The use of Queen’s name for your Club or Society
  • Free hire of the Students’ Union Club Rooms for meeting and events
  • Access and support to set up a free website, blog, and social media account
  • Book a bar in the Students' Union for free*
  • Get a free stall at Freshers’ and Refreshers' Fair

Check out our Online Handbook for all the bizz

The Clubs & Societies team is here to help. If you have a question, just ask! 

*The upstairs of the Speakeasy on Lisburn Road is bookable - not the main bar downstairs!

Alice Devlin
Clubs & Societies Coordinator

Niall Jackman
Sports Clubs Development Officer

email icon clubs@qub.ac.uk
societies@qub.ac.uk
address icon Second Floor
Students' Union

 

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